College credits and some work experience qualify you to take the examination to receive a rating as a Certified Administrative Professional, administered by the International Association of Administrative Professionals. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . Writing your resume with a target job in mind requires having a clear understanding of the job's skills and proficiencies. Typing Skills. Thanks for checking out FlexJobs! Keep in mind, though, that while there’s high demand in some sectors (like medical and healthcare) the overall job outlook for administrative assistants is expected to decline, federal statistics show. Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. A: Executive assistants typically have at least an associate degree, though many employers prefer candidates with a bachelor's degree. A Pitman Training Diploma is one of the most prestigious courses you can complete from one of the most highly regarded training organisations across the world. What Traits to Look for in a Receptionist, Pay Scale for Home-Based Secretarial Work, U.S. Bureau of Labor Statistics: Secretaries and Administrative Assistants, CareerOneStop: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive. The Executive Assistant and PA Qualification framework commences at Level 2, where the core skills are developed. Professional bodies. An administrative assistant uses planning skills to create administrative and office procedures, such as establishing a procedure for employees to call in sick. 2-3 years of clerical, secretarial, or office experience; Proficient computer skills, including Microsoft Office; Strong verbal and written communication skills You do not need specific qualifications to become an administrative assistant, though you will usually be expected to have maths and English GCSEs above a grade C. You may be asked to complete a typing test before being taken on by an employer, so good word processing skills are highly desirable. You should never use a creative resume The certification proves to employers that you posses up-to-date knowledge and skills. You’ll benefit from having a technical background if you’re looking for a job helping to oversee a database of information, and coordinating the flow and storage of vital information for your employer. Even better, specific qualifications like an administrative assistant certification, a certified virtual assistant, or a certified executive assistant can catapult you above the competition. Personal Assistant Job Duties If you are applying for work in a law firm, for example, you’ll want to choose a conservative resume template. Working knowledge of office equipment, like printers and fax machines. One of the most important administrative skills you can exhibit as an admin assistant are your communication abilities. The qualifications or skills section comes right after your summary statement. Administrative Assistant, September 2011 – Present. Working well with others is an indispensable quality for administrative professionals, especially those working to support teamwork and project goals. The administrative assistant resume summary should include the most relevant experiences and skills you have obtained as an admin assistant. Many employers prefer candidates with at least some college education, such as a couple of years at a community college or vocational school, with courses in computer, communication and office skills. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Administrative training is a plus in the personal assistant job description, as well as experience in a secretarial or administrative position. A background in sales, finance, or customer service is often useful, and it’s beneficial to have experience tracking down clients who are past due on their bills or are in default. Analysis. It’s that sheer range and adaptability that can make an administrative career path rewarding. Which of the following career categories interest you most? Christensen studied communications at the University of Washington and history at Armstrong Atlantic State University. The company needs to know they can trust you to be the face and voice of other employees and even the company. Even though an Administrative Support Assistant job does not generally require a Bachelor or Associates degree, you can still make an impact in this section by adding courses, diplomas or even in-house training workshops you have completed during your career. Many students can opt to commence training at Level 3, if they … Administrative assistants are the powerhouses of the office. Administrative Assistant Job Description. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. Do Forensic Scientists Have a Special License? Administrative Assistant education and training requirements The minimum level of education for an Administrative Assistant is a high school diploma or GED. Duties may include maintaining electronic or paper documents; creating, sending, and tracking invoices; dealing with customers; and basic data entry. Verbal Communication. Previous administrative or secretarial experience is required. Gaining these new qualifications will help your career prosper. Example:‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Target a particular job at the next level (or above), and explore what you’ll need to qualify for that position. To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below. Qualifications for Administrative Assistant. A job in administration can provide the ultimate in career versatility. The qualifications or skills section comes right after your summary statement. Any formal training or education you’ve had in business can provide a boost to your application for administrative jobs. Office Administration Procedures. Temporary agencies may also provide training in … An administrative assistant's responsibilities can vary widely depending on the environment, but this administrative assistant resume example will show you how to impress by focusing your resume on the qualities employers really want. They ensure that streamlined activities within the organization based on the priorities of senior leaders and their teams are met. In the resume summary, the job seeker highlights qualifications that are critical for targeting an Administrative Assistant job position. Attention to detail is required when planning events like annual award dinners. Administrative Assistant Career Objectives: 4 Years of Experience “Administrative Assistant with 4 years working for a staffing & recruiting company. Administrative professionals often need to use different tools and software to complete the job. To become an administrative assistant, you may want to take a keyboarding course online to improve your typing speed and accuracy, which will help you stand out as an applicant. Subject: Administrative Assistant - Jane Doe. Patience You may prepare and proofread a variety of documents and interact frequently with other employees and customers, so good grammar and the ability to express yourself clearly in written and oral communication is important. Most administrative positions involve a lot of writing. 10 Remote, Full-Time Jobs for People with Associate’s Degrees, 10 Flexible Companies Offering Childcare Assistance to Employees, The 50 Most Surprising Jobs with Flexibility in 2015, Account Development Manager at 7 Figure Automation, State COVID-19 Call Center Representative at Pearl Interactive Network, Patient Scheduling Representative at T2 Flex Force. Desktop publishing, inventory control, records management, supervisory and accounting skills are good examples of additional skills that can help you land a job as an administrative assistant. Duties can including running a bustling office, dealing with the public, and record-keeping. 1. One of the most important administrative skills you can exhibit as an admin assistant are your communication abilities. 2-3 years of clerical, secretarial, or office experience; Proficient computer skills, including Microsoft Office; Strong verbal and written communication skills Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers; Trained 2 administrative assistants during a period of company expansion to ensure attention to detail and adherence to company policy; Developed new filing and organizational practices, saving the company $3,000 per year in … Tasked with supporting lawyers and paralegals, legal administrative assistants may be required to manage schedules, take meeting notes, conduct basic research, keep records, and proofread legal documents. A high school diploma that includes some technology and business classes can prepare you for an entry-level administrative assistant position. This will make you an Affiliate of the IEAA (AfIEAA). Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. We help lots of people in similar situations. associate's degree in Business Administration preferred. On this page, you will find samples and tips to help move your administrative assistant resume to the front of the pack. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. Accuracy. Populate this section by showcasing a mix of technical and soft skills, both of which are extremely important as an administrative assistant. An administrative assistant uses planning skills to create administrative and office procedures, such as establishing a procedure for employees to call in sick. Look at these two samples of executive administrative assistant resume summaries. Your career trajectory can be steadily upward if you focus on keeping your skills up to date, continuing your education, and understanding how to network (which can include finding a mentor). Skilled administrative assistants are masters of multitasking, discretion, and time management. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . Helping colleagues, thinking ahead, and formulating a backup plan can help you shine in your administrative role. They must be able to write clearly, accurately, and professionally. It’s also encouraging to consider that an administrative job is great for transferable skills—like multitasking and problem-solving—that can be central to success on the administrative career path. associate's degree in Business Administration preferred. Populate this section by showcasing a mix of technical and soft skills, both of which are extremely important as an administrative assistant. This is an optional level. Here are a few pulled from the FlexJobs database: According to PayScale, the average hourly wage for an administrative assistant can range from about $10 to $17. Since these positions do not typically require extensive work experience, they are generally entry-level. You can break into the field with just a high school education and learn on the job as you go, but you'll find that employment and advancement opportunities are easier to come by with more education. Administrative Assistant Resume Skills. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. The job requires at least a high school diploma. Time management skills, organization and the ability to multitask are high on the priority list for administrative assistants. To succeed and advance, focus on sharpening the skills most valued by top executives. Administrative Assistant Career Objectives: 4 Years of Experience ... Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!). Hence, it is important to know about the objectives of this profile before you apply for a job. You’ll need familiarity, and possibly even expertise, with programs like Microsoft Word, Microsoft Excel, PowerPoint, and other project management or time tracking tools. Your resume should highlight your administrative, human resources, efficiency, and improvement skills. Successful administrative assistants thrive on performing a wide range of duties, from basic clerical tasks to specialized jobs in specific industries. One of the most promising aspects of working in an administrative position is the possibility of growing your career. Advanced and specialized skills are also attractive to employers. A high school diploma that includes some technology and business classes can prepare you for an entry-level administrative assistant position. What do I need to do to become an administrative assistant?. They are very valuable when trying to decide which skills to list. Are you interested in remote work at all? Administrative Assistant Responsibilities: Learn more! Administrative assistants can get entry-level jobs in various offices with a high school diploma and some computer courses including typing and word processing. Get new job postings, the latest job search tips, trends, news, and exclusive promotions! They are very valuable when trying to decide which skills to list. Here’s where to start: 1. Assistants who have post-secondary training in the work area of the manager are usually preferred by the employers. Let’s face it, administrative assistants are often “fixers.” They can be called upon to identify and solve problems, or resolve ongoing issues that a work team may face. She ran her own business writing employee handbooks and business process manuals for small businesses, authored a guidebook to Seattle, and works as an accountant for a software company. Administrative assistants are needed in most industries, and the skills are often transferable if you’re on an administrative career path. Problem-solving, communications, multitasking, and computer skills are critical for this jack-of-all-trades remote role, which often involves managing executives’ schedules, arranging travel, handling social media, managing events, and dealing with clients and customers on the employer’s behalf. Work may need to be divided up as part of the planning process. Administrative Assistant top skills & proficiencies: Reporting Skills. Answers phone calls, schedules meetings and supports visitors. What do you gain from the Administrative Assistant qualification? Answers phone calls, schedules meetings and supports visitors. What type of work schedule would you consider? The company needs to know they can trust you to be the face and voice of other employees and even the company. Once you’ve established a foothold on the administrative career path, you can start to build trust by taking on more responsibility, performing each administrative task well, and earning the trust of your immediate supervisors. Just take a few seconds to let us know what you're looking for! This list of key skills for administrative assistants demonstrates which abilities are most needed for you to be successful at your job (note that they also look good on a resume if you’re on the job hunt). A PA earns between $21,020 and $74,924 a year, depending upon location, industry, and experience. If you lack experience with any of these, demonstrating that you can quickly learn new programs can improve your chances of landing a job. Professionalism. Does the IC3 Certification Make an Administrative Assistant More Valuable? Well-organized and able to multitask while maintaining a high level of professionalism and attention to … What that may mean for your job search is that it’s all the more important to beef up your skills and target your search to areas that can strengthen your prospects for finding the job you want. It also details hard and soft skills that are us… If you are highly motivated and organized then this might just be the job for you. Extensive experience supporting sales, recruiting, and managerial personnel. Previous administrative or secretarial experience is required. Written communication skills are also extremely important. Dealing with difficult personalities can come with the territory for administrative professionals. 1. Your resume should highlight your administrative, human resources, efficiency, and improvement skills. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. For a virtual assistant, the average pay is about $16 per hour. To the greatest extent possible, you need to come up with examples of these traits to show in your resume. This is usually a bulleted list of no more than eight points. You should also familiarize yourself with programs like Microsoft Office Word, Excel, and Power Point since you'll likely be using them when you're an administrative assistant. Top Receptionist Qualities to Include in a Resume. Qualifications for Administrative Assistant. Networking is an important step to gaining a position as a personal assistant. Appointment setters are remote agents who call on consumers, including businesses and private individuals, to get them to agree to a meeting with sales representatives. A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Administrative assistants can join: • Association of Medical Secretaries, Practice Managers, Administrators and Receptionists (AMSPAR). Right Example of Administrative Assistant … Top Hard Skills for Administrative Assistants. While having a college degree can be helpful, many employers don’t require a college education when hiring for administrative jobs. Tailor the relevant skills/experience to your target job. These will help set you apart during the interview process. We'd love to show you the jobs we have that match your interests. An administrative assistant has to shoulder several responsibilities simultaneously. According to PayScale, the average annual pay for appointment setters is about $20,000 to $39,000, depending on the specific job, industry, and qualifications required. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. If a business doesn't have a designated IT person, an administrative assistant with basic computer networking skills is very useful. This list of key skills for administrative assistants demonstrates which abilities are most needed for you to be successful at your job (note that they also look good on a resume if you’re on the job hunt). Administrative assistants help run offices. What most do require, though, is relatively high technological proficiency using computers, along with great organizational, multitasking, communication, and people skills. Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. Duties in this role may include general record-keeping and office administrative tasks, receptionist duties like answering the phone and greeting the public, booking travel, and scheduling meetings and conferences. The U.S. Bureau of Labor Statistics expects average job growth for this position in the coming years, so the more skills you accumulate the better your prospects. For example, certification as a Microsoft Office specialist can be a great investment in your administrative career. Pay can vary widely depending on the specific job. This enables students the ability to gain the Administrative and Office skills needed to work as a Secretary, Team Secretary or a Receptionist. If you’ve taken business or database administration, and beefed up your accounting or business computer skills in high school or beyond, those are great qualifications to highlight. Also consider becoming a notary public, which can be a versatile skill that helps you in your administrative role, and can provide a side income stream to boot. Multitask. For example, companies looking to fill office manager positions look for job candidates with superior organization skills, excellent verbal and communication skills, and the ability to juggle multiple, sometimes widely varied tasks. Without them, you’ll shortchange yourself and potentially miss out on important opportunities. Attention to Detail. These Are the Top Skills You’ll Need, Job Categories for Remote, Part-Time, Freelance, and Flexible Jobs, New Remote Work From Home and Flexible Jobs, Find Remote Work From Home and Flexible Jobs By Location. Having the ability to organize documents, information, and tasks will be vital to your on-the-job success. First, time management skills are key. Since administrative assistants work in almost every industry under the sun, your resume template should be chosen according to the field in which you hope to work. In addition, the support you supply to management requires serious skills. Your administrative role likely contains many moving parts. Knowledge of image software programs, databases and accounting software can set you apart from other candidates and increase your employment possibilities. A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. Community colleges and online schools are good resources to find ways to get certified. If you are writing a resume or CV for the role of an administrative assistant in an organization, your summary statement can significantly determine if your application will be considered for interview or not. Top-notch written and verbal skills are a must-have in most cases. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. In this role, basic bookkeeping and accounting are essential to assist with financial record-keeping, maintaining records, and preparing financial documents. First, time management skills are key. You should never use a creative resume Computer skills are required. Traditionally, an Administrative Assistant job description highlights the importance of organisation skills, communication skills and the capacity to manage several tasks or requests simultaneously. Administrative Assistants provide all kinds of general administrative support to the organization. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. the job also entails basic accounting tasks like managing payrolls, book-keeping and related works, looking after office supplies, and resolving administrative problems. Dear Mr. Smith, I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. Equipped with the skills to maintain confidentiality while drafting documentation, managing files, and supporting all HR functions, the HR Administrative Assistant is vital to the success of the department. Prospective students searching for Medical Administrative Assistant: Career Info & Requirements found the following resources, articles, links, and information helpful. 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